Job Description

Welcome to Rowan Universitys Career Site

A top 100 national public research institution, Rowan University offers bachelors through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships.

Clerk Typist, Office of the Provost

Job no: 500334
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Administrative - Clerical

POSITION SUMMARY

This position serves a vital role in maintaining the day-to-day operations of the Provosts Office, which is seeking an organized and motivated person to perform secretarial duties in support of various faculty and staff. The ideal candidate will be detail-oriented, with strong communication skills and passionate about supporting Academic Affairs at Rowan University.

Duties & Responsibilities:

1. Provide service as needed to the Provost executive team, faculty, students, visitors, and callers.
2. Meet with the Director of Operations as needed in order to coordinate and plan activities.
3. Serve as a channel of communication pertaining to all office correspondence, both internal and external, and manage departmental calendars.
4. Manage departments Google sheet for financial accounts which include operational, global, grant, start up and seed funding.
5. Participate in data-gathering and data-entry activities as needed.
6. Prepare, maintain, and organize electronic and hard copy files.
7. Coordinate and verify information in departmental reports, files, forms, and/or listings before entry into Rowan-based interfaces.
8. Keep informed of new and revised personnel policy statements, regulations, directives, and other communications as directed by Human Resources.
9. Order departmental supplies as needed.
10. Assist new faculty and adjuncts through the hiring process.
11. Review travel expense requests using Concur for accuracy and communicate with staff as needed.
12. Assist in the planning and scheduling of departmental meetings and request/reserve meeting space.
13. Hire, train, supervise, and schedule student support staff.
14. Participate in training for compliance regarding security issues pertaining to Information Resources and Technology, Public Safety, and Human Resources.
15. Perform other related duties as assigned.

Knowledge & Abilities:

1. Capability to multitask, work in a fast-paced environment, be forward-thinking, and adaptable to change.
2. Exceptional relationship-building skills.
3. Advanced organizational skills and attention to detail.
4. Maintain confidentiality of sensitive information.
5. Exceptional verbal, written, and graphic communication skills.
6. Ability to coordinate and communicate effectively within and across departments.
7. Proficiency in the use of Microsoft Office Suite and Outlook.
8. Proficiency in the use of Adobe PDF and Acrobat Pro.

Range A09 ($38,339 - $41,536)

Notes:

• Rowan University is an Equal Opportunity Employer and values diverse people and abilities.
• Candidates must be legally authorized to work in the US; the university will not sponsor an applicant for a work visa for this position.
• Only completed online applications submitted on or before the posted deadline will be considered.
• Please note that this position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey.

Advertised: Jan 29 2025 Eastern Standard Time
Applications close: Feb 12 2025 11:55 PM Eastern Standard Time

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